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A. DUES AND INITIATION FEE
The University shall deduct membership dues and standard initiation fee from the wages of Graduate Student ResearchersGraduate student researcher: Academic worker position for graduate students who do paid research for the university. Until 2025, GSRs have a separate contract from ASE's, but their contracts will be merged in the next baraining cycle. upon notification from the UAW as provided in Section E. The University shall remit dues and standard initiation fee to the UAW on a monthly basis. The UAW will provide the University with the formula for calculating the dues and standard membership initiation fee. The UAW shall be responsible for any reasonable initial and ongoing programming and monthly processing costs associated with the implementation and maintenance of the union deduction program. In the event the UAW fails to pay the University in accordance with the foregoing, the University may withhold the appropriate amount from the monthly dues to the UAW provided for in this paragraph.
For
GSRsGraduate student researcher: Academic worker position for graduate students who do paid research for the university. Until 2025, GSRs have a separate contract from ASE's, but their contracts will be merged in the next baraining cycle. appointed to Fellowship/Trainee titles, in accordance with
Article 1 Recognition, dues deductions shall be implemented in accordance with the Dues Deductions Side Letter.
After the Dues Deduction Side Letter is implemented, in the event a GSRGraduate student researcher: Academic worker position for graduate students who do paid research for the university. Until 2025, GSRs have a separate contract from ASE's, but their contracts will be merged in the next baraining cycle. is paid directly from an external agency and from a GSR title or via a Fellowship/Trainee title, the Union Deductions required as a result of combining the gross earnings from both pay sources shall be deducted entirely from the portions of Employee or Fellowship/Trainee pay. In the event the pay is insufficient to cover the full amount of Union Deductions, the University shall deduct the maximum amount possible, and remit the amount of the deduction to the Union.
Deduction Reporting Lists
On a monthly basis, the University shall provide a list of
Graduate Student ResearchersGraduate student researcher: Academic worker position for graduate students who do paid research for the university. Until 2025, GSRs have a separate contract from ASE's, but their contracts will be merged in the next baraining cycle. (as described in
Article 1 - Recognition, Section B.1) by name, title code, department/hiring unit, total in-unit gross monthly pay, and amount deducted.
One hundred and eighty (180) days following the ratification of this Agreement, the University shall provide this information for the Trainees and Fellows (as described in
Article 1 - Recognition, Section B.2 and 3).
After the first list for the Trainees and Fellows, the University shall provide this information for all bargaining unit members.
B. VOLUNTARY COMMUNITY ACTION PROGRAM (VCAP)
The University agrees to provide a voluntary check off for the UAW
Voluntary Community Action ProgramVoluntary Community Action Program: V-CAP is the UAW’s political action program, which includes the Union’s PAC (Political Action Committee). The PAC fund comes from voluntary contributions from active and retired UAW members. The money is used to support pro-worker political candidates who have earned the endorsement of the UAW Community Action Program (UAW CAP). (VCAP) in accordance with the following provisions:
The UAW shall provide the University with a list via excel spreadsheet.
The GSRGraduate student researcher: Academic worker position for graduate students who do paid research for the university. Until 2025, GSRs have a separate contract from ASE's, but their contracts will be merged in the next baraining cycle. must be an active dues paying member for the VCAPVoluntary Community Action Program: V-CAP is the UAW’s political action program, which includes the Union’s PAC (Political Action Committee). The PAC fund comes from voluntary contributions from active and retired UAW members. The money is used to support pro-worker political candidates who have earned the endorsement of the UAW Community Action Program (UAW CAP). deduction to occur.
The VCAPVoluntary Community Action Program: V-CAP is the UAW’s political action program, which includes the Union’s PAC (Political Action Committee). The PAC fund comes from voluntary contributions from active and retired UAW members. The money is used to support pro-worker political candidates who have earned the endorsement of the UAW Community Action Program (UAW CAP). deduction must be in a flat dollar amount and shall be deducted from the GSRGraduate student researcher: Academic worker position for graduate students who do paid research for the university. Until 2025, GSRs have a separate contract from ASE's, but their contracts will be merged in the next baraining cycle.'s first paycheck of the month.
This provision is for regular recurring payroll deductions and shall not be used for onetime deductions.
The UAW shall be responsible for any reasonable initial and ongoing processing costs associated with setting up and maintaining this additional check off. Costs will be determined at the sole discretion of the University consistent with charges made for other similar deductions. VCAPVoluntary Community Action Program: V-CAP is the UAW’s political action program, which includes the Union’s PAC (Political Action Committee). The PAC fund comes from voluntary contributions from active and retired UAW members. The money is used to support pro-worker political candidates who have earned the endorsement of the UAW Community Action Program (UAW CAP). collections less any processing charges will be remitted to the UAW on a monthly basis. The remittance listing for this deduction will be added to the current monthly union deduction file posted on the GoAnyWhere site, or a different platform identified by the University.
C. MEMBERSHIP ELECTION FORMS
The UAW shall send to the pre-designated University office at each location a list of new
GSRsGraduate student researcher: Academic worker position for graduate students who do paid research for the university. Until 2025, GSRs have a separate contract from ASE's, but their contracts will be merged in the next baraining cycle. for whom the pre-designated University office shall be responsible to send the Membership Election Form (MEF) (see
Appendix C) once a month via DocuSign, or a mutually agreeable alternative method. The UAW shall send the list no later than the $10^{\text {th }}$ of the month, and the University shall confirm receipt.
The University shall transmit the MEFs to the GSRsGraduate student researcher: Academic worker position for graduate students who do paid research for the university. Until 2025, GSRs have a separate contract from ASE's, but their contracts will be merged in the next baraining cycle. identified on the list within five (5) working days of receipt. The DocuSign MEF or similar format sent by the University will remain active for thirty (30) calendar days. In addition to the initial transmission of the MEF, there shall also be two (2) reminders to the GSRs within the aforementioned thirty (30) calendar day period. The intent of the University and UAW is that the list shall only include newly-hired GSRs. The list shall not include a new hire more than once.
The list shall be transmitted in Microsoft Excel format, or a mutually agreeable alternative format. The list shall include Last and First Name, Email Address, Employee ID, school/college/department, title, and date of hire into the GSRGraduate student researcher: Academic worker position for graduate students who do paid research for the university. Until 2025, GSRs have a separate contract from ASE's, but their contracts will be merged in the next baraining cycle. bargaining unit.
Appendix C shall include a disclaimer indicating that the University neither encourages nor discourages union membership.
If the University is closed on a designated transfer or MEF distribution day, the distribution shall be postponed to the following business day.
The cover letter shall accompany each MEF that goes out to the GSRsGraduate student researcher: Academic worker position for graduate students who do paid research for the university. Until 2025, GSRs have a separate contract from ASE's, but their contracts will be merged in the next baraining cycle..
The UAW shall be copied on the distribution, including receipt of any signed MEFs. The University shall not be responsible for forwarding any signed MEF to the UAW.
The University shall have no further obligation with regard to MEFs other than what is specifically outlined in this Article. The University shall not be responsible for any further handling of MEF issues, including but not limited to answering questions, processing follow-up requests for MEFs, or distributing MEFs in any other manner.
LBNL will continue to collect the Membership Election Forms during the Lab's onboarding process. Completed forms will be emailed to the UAW within one week of the employee's start date. For LBNL GSRsGraduate student researcher: Academic worker position for graduate students who do paid research for the university. Until 2025, GSRs have a separate contract from ASE's, but their contracts will be merged in the next baraining cycle. who are reclassified from another position, MEFs will be collected individually and emailed to the union within one week following their first scheduled orientation.
When a location includes the MEF in the hiring paperwork using a different distribution system, that location will notify the UAW no later than thirty (30) calendar days following ratification explaining the alternate system of MEF distribution.
D. CORRECTION OF ERRORS
If the University fails to make appropriate authorized payroll dues or any part thereof, or fails to remit to the UAW such authorized deductions or any portion thereof, or erroneously withholds deductions or any part thereof, the University shall correct the deduction amounts within thirty (30) calendar days of the written notice from the Union.
If the University's error resulted in deductions less than the correct amount, the University shall make the additional required deductions to make up the difference between the actual and correct amounts in accordance with current payroll policy regarding additional deductions. However, additional deductions shall not exceed two (2) times the normal dues deduction amount in any given pay period, until the complete dues deductions have been made. In the event a GSRGraduate student researcher: Academic worker position for graduate students who do paid research for the university. Until 2025, GSRs have a separate contract from ASE's, but their contracts will be merged in the next baraining cycle.'s employment terminates while still owing dues to the union, the amount owed shall be taken from the GSR's final paycheck. In no event shall the University owe the union dues that are the responsibility of the GSR.
It is expressly understood and agreed that if the error results in payment of more than the correct amount and the Union has received the funds, the Union shall reimburse the GSRGraduate student researcher: Academic worker position for graduate students who do paid research for the university. Until 2025, GSRs have a separate contract from ASE's, but their contracts will be merged in the next baraining cycle. accordingly.
The University shall not be responsible for those portions of union payroll deductions that the GSRGraduate student researcher: Academic worker position for graduate students who do paid research for the university. Until 2025, GSRs have a separate contract from ASE's, but their contracts will be merged in the next baraining cycle.'s net earnings are insufficient to cover in any pay period.
E. CERTIFICATION AND MAINTENANCE OF DEDUCTION INFORMATION
The Union will certify to the University to begin deductions or to cease deductions. For bargaining unit members, deductions shall be from in-unit gross earnings.
The UAW will either deliver an electronic file in Excel (*.xls) format to the designated local campus office or upload files to the GoAnywhere or a different platform identified by the University. Such deduction information shall include dues, initiation fees and VCAPVoluntary Community Action Program: V-CAP is the UAW’s political action program, which includes the Union’s PAC (Political Action Committee). The PAC fund comes from voluntary contributions from active and retired UAW members. The money is used to support pro-worker political candidates who have earned the endorsement of the UAW Community Action Program (UAW CAP). deductions. The University shall provide notice of the changes to the administrative process at least thirty (30) calendar days in advance of the change.
For GSRsGraduate student researcher: Academic worker position for graduate students who do paid research for the university. Until 2025, GSRs have a separate contract from ASE's, but their contracts will be merged in the next baraining cycle. who are paid monthly, the deduction file shall be transmitted electronically no later than the 15th of each month. For GSRs who are paid biweekly, the deduction file shall be transmitted no later than the Friday before the end of the biweekly pay period.
The University shall process all changes submitted by the Union, provided the University receives the information in time for the deductions to take effect by the next payroll run, i.e. by the fifteenth (15th) of the month for employees paid monthly, or the Friday before the end of the current pay period for bi-weekly paid employees to be effective the next bi-weekly pay cycle.
In the event that the appropriate office is closed on the $15^{\text {th }}$, the Union will deliver the list on the following business day. The University agrees the changes will be made in time to affect the next payroll with a pay period end date that falls on or after the date the deduction information is received, when practicable.
The Union will solely maintain the dues deduction and VCAPVoluntary Community Action Program: V-CAP is the UAW’s political action program, which includes the Union’s PAC (Political Action Committee). The PAC fund comes from voluntary contributions from active and retired UAW members. The money is used to support pro-worker political candidates who have earned the endorsement of the UAW Community Action Program (UAW CAP). authorization(s), signed by the GSRGraduate student researcher: Academic worker position for graduate students who do paid research for the university. Until 2025, GSRs have a separate contract from ASE's, but their contracts will be merged in the next baraining cycle. from whose salary or wages the deduction is to be made. The Union shall not be required to provide a copy of an individual authorization to the University unless a dispute arises about the existence or terms of the authorization.
The UAW list to be submitted in the format provided in Appendix M to the University designee shall include:
Location/business unit code
Location Name (Campus/Medical Center)
Bargaining Unit
Employee identification number
Employee name (last, first)
Action codes: "A" = Add; "C" = Change; "S" = Stop
Deduction Codes: "D"= Dues; "IF" = Initiation Fee; "PA" = Political Action (VCAPVoluntary Community Action Program: V-CAP is the UAW’s political action program, which includes the Union’s PAC (Political Action Committee). The PAC fund comes from voluntary contributions from active and retired UAW members. The money is used to support pro-worker political candidates who have earned the endorsement of the UAW Community Action Program (UAW CAP).)
VCAPVoluntary Community Action Program: V-CAP is the UAW’s political action program, which includes the Union’s PAC (Political Action Committee). The PAC fund comes from voluntary contributions from active and retired UAW members. The money is used to support pro-worker political candidates who have earned the endorsement of the UAW Community Action Program (UAW CAP). amount.
If the UAW is unable to resolve disputes at the campus level regarding Section E or F informally, they may raise such disputes at the Office of the PresidentUC Office of the President: The UC president is the head of the entire UC system. The current UC president is Michael V. Drake. .
G. FEES FOR PROVIDING PAYROLL DEDUCTIONS
The UAW shall be responsible for any reasonable initial and ongoing programming and monthly processing costs associated with deducting dues and providing lists referenced in this Article.
For each monthly remittance to the UAW, the University shall charge the UAW and deduct from the dues fee service amount being remitted $\$ 10.00$ plus $\$ .07$ per Graduate Student ResearcherGraduate student researcher: Academic worker position for graduate students who do paid research for the university. Until 2025, GSRs have a separate contract from ASE's, but their contracts will be merged in the next baraining cycle. for whom the University makes dues deductions. The University shall deduct such charges from the dues service amounts it remits to the UAW.
H. WAIVER OF LIABILITY - INDEMNIFICATION
The Union shall indemnify the University for any claims made by the employees for deductions, including costs associated with such claims, when the University relied on the Union's certification or on the Union's representation as to whether deductions for the Union were properly canceled or changed. The University shall promptly provide notice to the Union of any claim, demand, suit or other action for which it is seeking indemnification.
The Union will hold the University harmless and indemnify it for costs, legal or otherwise, associated with disputes or litigation arising out of its transmission of the MEF pursuant to this Article.