A. EMPLOYMENT FILE(S)
"Employment file" shall be defined as information (including reports, documents, correspondence and other materials in their entirety or redacted portions) pertaining to a
GSRGraduate student researcher: Academic worker position for graduate students who do paid research for the university. Until 2025, GSRs have a separate contract from ASE's, but their contracts will be merged in the next baraining cycle.'s employment in the bargaining unit. Materials related to the graduate student's academic progress, including, but not limited to their academic portfolio, studies, courses, and grades shall not be considered part of the employment file.
The University shall designate the location where GSRsGraduate student researcher: Academic worker position for graduate students who do paid research for the university. Until 2025, GSRs have a separate contract from ASE's, but their contracts will be merged in the next baraining cycle. or their designated representatives may obtain access to the GSR's employment file(s).
GSRsGraduate student researcher: Academic worker position for graduate students who do paid research for the university. Until 2025, GSRs have a separate contract from ASE's, but their contracts will be merged in the next baraining cycle. will be notified in their Written Notice of Appointment that employment files are established and maintained for GSRs and new material may be added periodically during the term of their employment.
Additionally, a GSRGraduate student researcher: Academic worker position for graduate students who do paid research for the university. Until 2025, GSRs have a separate contract from ASE's, but their contracts will be merged in the next baraining cycle. may make a request to their supervisor to add information related to their performance as a GSR to their employment file. Such requests shall be made no later than thirty (30) calendar days following the conclusion of the appointment.
A GSRGraduate student researcher: Academic worker position for graduate students who do paid research for the university. Until 2025, GSRs have a separate contract from ASE's, but their contracts will be merged in the next baraining cycle. may authorize representatives to review their employment file(s). The authorization shall be valid for the period designated by the individual or, if no time period is designated, for up to one calendar year from the date of authorization. The designee shall have access to all employment information in the file(s).
The University shall copy the GSRGraduate student researcher: Academic worker position for graduate students who do paid research for the university. Until 2025, GSRs have a separate contract from ASE's, but their contracts will be merged in the next baraining cycle. on documents added to the employment files. Documents may include, but are not limited to, Written Notices of Appointment, performance evaluations, disciplinary documents, training compliance, and/or other standard employment file documents.
The University shall provide a GSRGraduate student researcher: Academic worker position for graduate students who do paid research for the university. Until 2025, GSRs have a separate contract from ASE's, but their contracts will be merged in the next baraining cycle. or their representatives access to or a copy of the GSR's employment file(s) as soon as practicable, but no later than thirty (30) calendar days, following the University's receipt of a written request. One copy of employment file(s) material shall be free; subsequent copies shall be ten (10) cents per page.
If a GSRGraduate student researcher: Academic worker position for graduate students who do paid research for the university. Until 2025, GSRs have a separate contract from ASE's, but their contracts will be merged in the next baraining cycle. disagrees with evaluative material in their file(s), they may append material to the file(s). If an individual is no longer employed when the evaluative material is placed into the file, the GSR has thirty (30) calendar days from the date the GSR reviewed their file(s) or knew or reasonably should have known that it was placed into the file to append material to the file.
If an employment file contains factual non-evaluative information that is incorrect, the GSRGraduate student researcher: Academic worker position for graduate students who do paid research for the university. Until 2025, GSRs have a separate contract from ASE's, but their contracts will be merged in the next baraining cycle. may request correction of the file(s) within thirty (30) calendar days of discovery. If a GSR is no longer employed when the factual non-evaluative information is placed into the file, the GSR has thirty (30) calendar days from the date the GSR reviewed their file(s) or knew or reasonably should have known that it was placed into the file to request correction.
Records involving the processing of a grievanceGrievance: A grievance is a claim by an individual ASE, a group of ASEs, or the UAW, that the University has violated a specific provision of this agreement during the term of this agreement. Grievances are filed with the UCSC labor relations office. They must be filed within thirty calendar days. If the grievance is not resolved, it can be taken to arbitration.
See Article 12 of the ASE contract and Article 11 of the GSR contract., such as grievance/appeals, UC grievance responses, and settlement documents shall not be placed in the GSRGraduate student researcher: Academic worker position for graduate students who do paid research for the university. Until 2025, GSRs have a separate contract from ASE's, but their contracts will be merged in the next baraining cycle.'s employment file(s).
B. EMPLOYMENT EVALUATIONS
"Employment evaluation" is the faculty member or supervisor's written assessment(s) of a GSRGraduate student researcher: Academic worker position for graduate students who do paid research for the university. Until 2025, GSRs have a separate contract from ASE's, but their contracts will be merged in the next baraining cycle.'s employment performance, excluding evaluations of their graduate student status, including, but not limited to academic progress, academic portfolio, studies, courses, and grades.
Although employment evaluations are not required, if the employing department or hiring unit is requiring employment evaluations, the department or hiring unit shall communicate evaluation criteria and procedures for written employment evaluations, if any, to employees and the UAW any time upon request.