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A. GENERAL PROVISIONS

1.

A GSRGraduate student researcher: Academic worker position for graduate students who do paid research for the university. Until 2025, GSRs have a separate contract from ASE's, but their contracts will be merged in the next baraining cycle. appointment is established only by the issuance of a Written Notice of Appointment as provided in this article.

2.

A Written Notice of Appointment is an official document which meets the requirements of Section C.

3.

These requirements include satisfying work eligibility requirements for U.S. citizens and non-citizens, where applicable, and the timely submission of all documents required by the University to process a request for work authorization.

4.

The University recognizes year-long appointments provide job security for academic student employeesAcademic Student Employee: Academic Student Workers at the UC include graduate students who work as teaching assistants, instructors, readers, and tutors.. When practicable, the University shall offer year-long appointments; however, nothing in this article obligates the University to do so when not practicable.

B. TIMING OF NOTICE

1.

Written Notices of Appointment shall be issued no less than thirty (30) calendar days before the start of the appointment.

2.

In cases in which positions become available less than thirty (30) calendar days before the commencement of an academic termAcademic term: An academic term (or simply "term") is a portion of an academic year during which an educational institution holds classes. At UCSC, each term is a quarter (10 weeks), except during the summer where the terms have various lengths., notification will be made as soon as possible.

C. WRITTEN NOTICE OF APPOINTMENT - Graduate Student Researchers

1.

FORM AND CONTENT: Written notices of appointment shall be sent by email or other electronic systems and will include the following:
a.
the applicable appointment title,
b.
appointment percentage,
c.
effective start and end dates,
d.
salary/wages/stipend,
e.
health and other applicable benefits or deductions, including Personal Time Off,
f.
tuition, fee, and health benefit remissions, if applicable,
g.
hiring unit,
h.
hiring unit contact,
i.
a brief statement of the required work duties,
j.
the name of the faculty member or supervisor to whom the GSRGraduate student researcher: Academic worker position for graduate students who do paid research for the university. Until 2025, GSRs have a separate contract from ASE's, but their contracts will be merged in the next baraining cycle. will report,
k.
the worksite,
l.
response requirements,
m.
a statement that a GSRGraduate student researcher: Academic worker position for graduate students who do paid research for the university. Until 2025, GSRs have a separate contract from ASE's, but their contracts will be merged in the next baraining cycle. who anticipates a need for access to all-gender restrooms and/or lactation support should refer to Article 20 -Non-Discrimination in Employment in the collective bargaining agreement for the applicable process;
n.
a statement that a GSRGraduate student researcher: Academic worker position for graduate students who do paid research for the university. Until 2025, GSRs have a separate contract from ASE's, but their contracts will be merged in the next baraining cycle. who needs or anticipates a need for a work-related accommodation should refer to Article 24 Reasonable AccommodationReasonable accommodation: A reasonable accommodation is an adjustment made in a system to accommodate or make fair the system for a person based on a proven need. in the collective bargaining agreement for the applicable process; The following statement on reasonable accommodation: "Graduate Student Researchers who are disabled or become disabled should notify their supervisor or department to request reasonable accommodations, in advance of their start date or any time during their appointment, in accordance with Article 24 - Reasonable Accommodation."
o.
a statement that the position is covered by the collective bargaining agreement between the parties,
p.
reference to Article 4 - Childcare and a link to childcare reimbursement information and eligibility;
q.
information regarding any applicable new GSRGraduate student researcher: Academic worker position for graduate students who do paid research for the university. Until 2025, GSRs have a separate contract from ASE's, but their contracts will be merged in the next baraining cycle. orientations,
r.
A statement that the GSRGraduate student researcher: Academic worker position for graduate students who do paid research for the university. Until 2025, GSRs have a separate contract from ASE's, but their contracts will be merged in the next baraining cycle. will have an employment file and that new material may be added to it over the course of their employment, and how to access their file;
s.
a statement that the name and department address of all GSRsGraduate student researcher: Academic worker position for graduate students who do paid research for the university. Until 2025, GSRs have a separate contract from ASE's, but their contracts will be merged in the next baraining cycle. are released to the UAW each term (quarter/semester),
t.
a link to the UAW 2865UAW Local Union 2865: Until 2023, UAW Local Union 2865 was the local union that represented academic student workers in the UC. In Fall 2023, UAW 2865 amalgamated (merged) with UAW 5810 to form UAW 4811. contract website;
u.
a direct link to the UAW website containing the Membership Election Form,

2.

Campuses may provide additional information in appointment letters.

3.

A sample appointment letter is appended to this Agreement as Appendix D.

D. FAILURE TO RESPOND

The University may consider an individual who fails to respond, as required in the Written Notice of Appointment, to have rejected the appointment.